Job Description

HR Consulting Solutions has been retained by Ball Development to conduct a search for a talented Real Estate Project Coordinator to support their growing real estate operations in Paducah, KY.

MEET BALL DEVELOPMENT

Ball Development is a local real estate investment and operating company with a rapidly expanding portfolio. The company has grown significantly through acquisitions and is continuing to scale, with a focus on larger multifamily properties and long term operational efficiency. This role is an important step in building the internal support structure needed to keep growth moving smoothly.

POSITION SUMMARY

Reporting to ownership, the Real Estate Project Coordinator will provide hands on operational support across acquisitions, property systems, contractor coordination, and internal real estate projects. This is a high trust, entrepreneurial role offering exposure to real estate investment strategy, property management systems, and business operations across a growing platform. The position is ideal for someone who enjoys both structured operational work and strategic growth initiatives. This role is primarily office based with periodic field tasks such as site visits, contractor coordination, inspections, and project oversight. Strong organizational skills, technology fluency, and proactive initiative are essential for success in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support real estate acquisitions and transitions by gathering documents, reports, and required files
• Coordinate with property managers and support communication and follow ups
• Help coordinate vendor quotes, contractor communication, and project schedules
• Complete light field visits as requested to support renovations, inspections, and project updates
• Maintain organized records, files, and internal documentation
• Support reporting needs such as rent roll requests, basic tracking, and document management
• Assist with administrative tasks, calendar coordination, and priority management for leadership
• Use technology tools, including Excel and document platforms, to improve organization and efficiency
• Develop and maintain strong working knowledge of the company’s property management platform, including troubleshooting, system improvements, reporting support, and workflow optimization
• Identify and implement automation, AI tools, and technology solutions to improve operational efficiency, reporting accuracy, and workflow scalability
• Assist with research of market data, property trends, and potential acquisition opportunities
• Support letter campaigns and outreach initiatives to prospective sellers
• Support documentation and compliance tracking related to property operations and acquisitions
• Participate in select inspections, appraisals, or closings as responsibilities expand
• Provide occasional overflow support across related business entities as needed

COMPENSATION AND BENEFITS

Compensation will be competitive and based on experience and skills, with flexibility for part time or full time arrangements. Benefits include:

• Eligibility for additional benefits, including retirement plan participation, if transitioned to full time employment
• Meaningful exposure to acquisitions, investment strategy, and long term real estate portfolio growth for high performing team members

WORK SCHEDULE

• Initial schedule expected to be part time, approximately 3 days per week, ideally Monday, Wednesday, and Friday
• Primarily daytime hours with flexibility as needed for project coordination and local site visits
• Opportunity to expand into a full time role with increased responsibility and compensation based on performance and company growth

MINIMUM QUALIFICATIONS AND KEY COMPETENCIES

• Strong organizational skills and attention to detail
• Self-motivated and comfortable operating in a fast paced, entrepreneurial environment
• Proficiency with Microsoft Excel and Microsoft Word
• Strong comfort learning new systems and leveraging technology tools, including property management software and AI based productivity tools
• Ability to manage competing priorities and small fires calmly and professionally
• Strong communication skills and reliable follow through
• Real estate, construction, property operations, or project coordination experience preferred but not required
• Valid driver’s license and comfort with local site visits as needed

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