Job Description

Position: Office Administrator

Location: Mountain View, CA (5 days per week onsite)

Duration: 6 month contract

Project: Office Administration and Customer Service

Desired Experience

• 2+ years of experience in an office administration, customer service, or facilities support role.
• Prior experience in a facilities, utilities, or property management environment (CBRE, JLL, Cushman & Wakefield, or similar strongly preferred).
• Strong working knowledge of a Windows based environment.
• Experience reviewing contracts with an understanding of:

o Scope of work

o What is in contract vs. out of contract

o Service limitations and approvals

• Strong organizational skills with the ability to manage paperwork, processes, and multiple priorities.
• Clear, professional communication skills for interacting with vendors, internal teams, and emergency contacts.

Job Description

We are seeking a highly organized Customer Service / Office Administration Manager to support day to day operations within a facilities and utilities environment. This role serves as a central point of contact for building related requests, vendor coordination, and administrative support, while ensuring work orders, contracts, and documentation are handled accurately and efficiently. The ideal candidate will come from a facilities, property management, or utilities background (e.g., CBRE, JLL, Cushman & Wakefield) and is comfortable working in a fast paced, operationally focused onsite setting.

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