Job Description

Elite large Dallas law firm is seeking a Litigation Legal Administrative Assistant to support a group of attorneys in their litigation practice group.

Responsibilities

• Provide excellent customer service: answer phone lines and communicate with clients.
• Draft standard correspondence, memoranda, and other documents.
• Perform e-filings, prepare pleadings notebooks, update indexes, and prepare exhibits.
• Maintain and organize digital files.
• Participate in the timely review and submission of prebills and/or client bills.
• Prepare client requested estimates monthly
• Open new matters
• Check rates for client-specific agreements
• Supplementing new matters
• Processing significant monthly vendor invoices
• Coordinate closely with billing managers and accounts payable personnel.
• Coordinate and make arrangements for travel and meetings.
• Accurately prepare and submit client intake forms.
• Regularly update client files, notebooks, and pleading indices.
• Enter, review, and revise timesheets accurately.
• Proofread all documents to ensure accuracy and completeness.
• Understand and comply with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manage and monitor calendaring of deadlines and key dates.

Requirements

• Minimum 5+ years’ experience providing support to Litigation attorneys.
• Proficient knowledge of legal documents, formatting, table of contents and table of authorities, styles, track changes, inserting and labeling pdf documents, and converting pdf documents to Word.
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a Document Management System (iManage experience a plus).

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