Our client, a global professional services and accounting firm, is seeking an organized and detail-oriented Event Planner / Producer with Cvent experience to join their team for ~3 months of work (40 hours / week).
This person will join the Digital Strategy & Solutions group within the Events and Meetings team and work with senior stakeholders as well as E&M leadership and planners offer comprehensive program strategy, video, and event production services. In addition, this group operates and manages all digital meeting tools and webcast platforms.
This role is responsible for consulting with E&M planners and stakeholders on signature events and meetings on topics such as event technology solutions, attendee engagement, speaker management, budgets, and other key event components. The role also provides strategic guidance and onsite delivery of audio/video (AV) services and equipment, including budget creation and management, RFPs, vendor relationships, onsite execution, and post-event metrics.
Responsibilities:
- Manage the Request for Proposal (RFP) process for event production and technology vendors, including budget analysis and preparation, template development, timeline with key milestones, reviewing proposals, and negotiating with vendors, considering current market conditions and scope
- In collaboration with approved vendors, design and implement high-caliber set design and production strategies for leadership and signature programs
- Travel to conference sites to oversee onsite production, including vendor coordination, rehearsals, and speaker support
- Advise stakeholders and planners on AV production strategies for hybrid events
- Supervise resources and project timelines associated with aligned programs
- Participate in the collection or creation of all production assets such as video projects and presentations
- Participate with production and event technology vendor management
- Facilitate post-event debriefs with stakeholders and vendors to collect and consolidate feedback, successes, and challenges, and to close out the event, review invoices, and process payments
- Foster relationships with stakeholders and across multiple internal departments including technology and creative services
- Research and implement new event technologies, as well as the necessary resources to utilize them
- Stay up-to-date with industry trends and best practices to inform event strategy and execution
- Act with integrity, professionalism, and personal responsibility to uphold a respectful and courteous work environment
Qualifications:
- At least 2 years of experience in event production for complex, high-caliber programs
- Cvent proficiency
- AV/Production Expertise: Candidates should have hands-on experience in AV production and understands event technology requirements such as camera placement, LED walls, and audio-visual setups.
- Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook
- Strong project management skills, ability to manage multiple competing priorities effectively
- Strong verbal/written communication, with the ability to effectively interact with individuals at all levels of responsibility and authority
- Lead and support an environment driven by client focus and team work
- Virtual and hybrid event technology experience, understanding of streaming technologies and event registration tools
- Ability to travel up to 30% to event location(s). The candidate should expect to travel 1-2 times per month, depending on event schedules, with stays varying by program.
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