Job Description

Overview

This role operates Monday–Friday, 9:00 a.m.–5:00 p.m., with flexibility required to support evening events and occasional weekend programming. The position plays a key role in planning and delivering high-impact events that support the Institute’s mission and stakeholder engagement.

Key Responsibilities

• Plan and execute Institute of Global Politics events by developing project timelines and managing workflows to ensure deadlines are met
• Lead end-to-end event logistics, including scheduling, invitations and RSVP management, promotion, AV coordination, live streaming, photography, videography, signage, facilities setup, staffing, and catering
• Manage inventory and ordering of event supplies to support ongoing programming
• Coordinate and arrange speaker travel and related logistics
• Track and manage event budgets, expenses, and financial reporting
• Oversee day-of event execution, ensuring staffing coverage and serving as the primary on-site point of contact

Requirements

• Bachelor’s degree in Event Management, Communications, Hospitality, Political Science, or a related field preferred
• Approximately 1–3 years of experience supporting or coordinating events, programs, or operations in a professional setting
• Demonstrated experience managing event logistics, timelines, and stakeholder coordination in a fast-paced environment
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously
• Experience tracking budgets and expenses and coordinating with vendors or internal partners
• Ability to manage invitations, RSVP tracking, and attendee communications with strong attention to detail
• Exposure to AV, live streaming, or technical event coordination preferred
• Excellent written and verbal communication skills and a professional presence when working with speakers and external partners
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); familiarity with event or registration platforms is a plus
• Willingness to work flexible hours, including evenings and occasional weekends, to support event execution
• Strong problem-solving skills and the ability to stay organized and responsive during live events

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