Job Description

Join a High-Growth Brand and Lead Event Execution at the Highest Level!

We are seeking a polished, highly capable Event Coordinator to join our HQ team in Irvine, California and own the planning, logistics, and execution of major events across multiple states.

This is a role for a true operator. Someone who is exceptionally organized, highly accountable, calm under pressure, and able to execute with precision in fast-moving environments. Someone who understands that outstanding events are not built on ideas alone. They are built through disciplined planning, strong vendor management, sharp negotiation, flawless logistics, and an uncompromising standard of execution.

We are not looking for someone who simply assists. We are looking for someone who leads from the center of the action and knows how to bring order, excellence, and follow-through to every phase of an event.

The right candidate has direct cannabis industry experience , has managed complex event logistics, is comfortable traveling regularly, and knows how to represent a premium brand at a very high level.

What You’ll Be Responsible For:

You will lead end-to-end coordination and execution of major events across every market we operate in, ensuring every activation is strategically planned, operationally sound, fiscally responsible, and executed to brand standard.

This includes:

• Owning event planning from initial concept through post-event wrap-up
• Building comprehensive project timelines, execution plans, run-of-show documents, staffing schedules, and logistics trackers
• Leading communication and coordination across vendors, venues, production partners, setup teams, shipping partners, and internal stakeholders
• Negotiating contracts, pricing, and service agreements to secure the strongest possible value without compromising quality
• Managing all event logistics including travel, lodging, transportation, rentals, shipping, installation, onsite support, and breakdown
• Partnering closely with HR to ensure travel is booked well in advance, communicated clearly, and optimized for both efficiency and cost control
• Working cross-functionally with marketing, sales, operations, leadership, and field teams to ensure alignment and readiness across all moving parts
• Traveling to priority events to oversee setup, execution, troubleshooting, and teardown in person
• Maintaining disciplined oversight of budgets, timelines, deliverables, and event standards
• Anticipating issues before they arise and resolving challenges quickly, professionally, and without disruption
• Ensuring every event reflects a high level of operational excellence, brand consistency, and professionalism

What We’re Looking For:

Required:

• 3+ years of event coordination or event management experience
• Direct cannabis industry experience
• Experience managing large-scale events, activations, trade shows, or multi-stakeholder brand experiences
• Proven success negotiating with vendors and securing strong commercial terms
• Strong project management capability with the ability to manage multiple workstreams simultaneously
• Willingness and ability to travel regularly
• Excellent communication skills with confidence working across departments and with external partners
• Strong financial discipline and comfort managing budgets, logistics, and timelines
• High attention to detail and a strong sense of ownership

The Ideal Candidate:

The person who succeeds in this role is proactive, composed, resourceful, and highly execution-driven. They do not wait to be told what to do. They anticipate needs, stay ahead of timelines, and hold themselves to a high bar. They know how to navigate complexity, communicate clearly, and create structure in environments where a great deal is moving at once.

They are equally comfortable negotiating a vendor contract, finalizing a travel plan, aligning internal teams, and walking an event floor to make sure every final detail is right.

They understand that brand-building happens in the details, and they take pride in getting those details right.

This Role Is Not for You If:

• You need constant oversight to keep projects moving
• You are not comfortable working in a fast-paced, high-accountability environment
• You have not worked in cannabis
• You are not available to travel as needed
• Your event experience is limited to small internal functions or administrative support
• You are not confident managing vendors, budgets, and live execution under pressure

We are looking for someone who takes pride in excellence, moves with urgency, thinks strategically, and executes without excuses.

If that sounds like you, we would like to hear from you.

To apply, please submit your resume along with a brief note outlining your cannabis event experience, the types of events you have led, and your willingness to travel.

Cannabis industry experience is required for this role.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Parental leave
• Vision insurance

Work Location: In person

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