Job Description:
Provide executive, administrative, financial, and operational support to department leadership and a large project team, coordinating office operations, budgets, presentations, meetings, and project information in a fast-paced enterprise environment.
Day-to-Day Responsibilities:
Provide direct executive and administrative support to department leadership
Support the day-to-day operations of a 20–30-person team
Coordinate calendars, meetings, catering, supplies, and meeting preparation
Prepare PowerPoint presentations and executive-ready meeting materials
Gather information from internal stakeholders and organize it into presentations and reports
Maintain Excel spreadsheets containing project, budget, and financial information
Assist with department budgeting, financial updates, and expense tracking
Help organize information across approximately 30 active projects in various phases
Support projects ranging from smaller initiatives to complex, multimillion-dollar programs
Maintain schedules, financial information, and other project documentation
Work across multiple project management and financial systems
Help leadership organize team meetings and project updates
Manage multiple competing priorities in a fast-paced office environment
Minimum Requirements:
3–5 years of relevant executive assistant, business administration, or administrative support experience
Experience directly supporting an executive
Experience supporting a larger team or department, ideally 20–30 people
Experience working within a large enterprise organization
Strong office administration experience, including scheduling, catering, supplies, and meeting preparation
Strong PowerPoint and presentation preparation skills
Experience gathering information and developing meeting decks and presentation materials
Strong Excel skills
Understanding of financials and experience assisting with budgets
Comfortable working with numbers and financial information
Experience working across multiple systems, including project management and financial tools
Excellent multitasking and organizational skills
Experience operating in a fast-paced environment with competing priorities
Strong business mindset and desire to work in a support-focused role
Bachelor's degree required
Preferred Qualifications:
Facilities, Construction, or Capital projects exposure
PMO support experience
Experience supporting project managers or project-based departments
Experience supporting complex, multimillion-dollar projects
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