Administrative Assistant (Property Management) Job at Hays, Irvine, CA

VnRyNDIzRCtEYzArVHdqa2NVeVo3MlNHK3c9PQ==
  • Hays
  • Irvine, CA

Job Description

Your new company

Join a well‑established property management team supporting the daily operations of commercial buildings. This role offers a stable environment, hands‑on experience, and the opportunity to work closely with a collaborative management team.

Your new role

  • Answer phone calls and manage incoming mail
  • Process invoices, tenant bill-backs, and check requests
  • Review and track accounts payable accuracy
  • Assist with monthly rent roll and rent statements
  • Follow up with tenants on delinquencies and update AR notes
  • Prepare tenant notices for property activities and lease compliance
  • Monitor work orders and ensure timely completion
  • Prepare legal notices (e.g., 3-day notices, abandonment notices)
  • Support vendor bidding, contract setup, and new vendor onboarding
  • Coordinate tenant and vendor repair/maintenance needs
  • Assist with tenant move-ins, move-outs, and property inspections
  • Maintain tenant and vendor insurance certificates
  • Help with annual budget preparation and monthly reporting
  • Support tenant events and appreciation activities
  • Maintain fire/life safety and HVAC logs
  • Organize electronic files on the shared drive

What you'll need to succeed

  • 1–3 years of relevant administrative or property management experience
  • Strong computer skills, including MS Office (Word, Excel, Outlook)
  • High school diploma required; bachelor’s degree preferred
  • Strong communication, customer service, and multitasking abilities
  • Highly organized, detail-oriented, and able to work independently

What you'll get in return

  • Competitive compensation (DOE)
  • PTO, sick time, paid holidays, and flexible summer schedules
  • Medical, dental, vision, and life insurance
  • 401(k) plan
  • Supportive team environment with opportunities to grow

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Job Tags

Contract work, Summer work, Flexible hours

Similar Jobs

The H&K Group

Project Manager, Northeastern Pennsylvania Job at The H&K Group

H&K Group, Inc. , is looking for an experienced Project Manager to support public and private projects throughout central Northeastern Pennsylvania! The Project Manager plans, directs, and coordinates project activities to ensure goals of project are accomplished...

TrueCare

Registered Nurse Clinic Supervisor Job at TrueCare

 ...and Riverside Counties, offering compassionate and comprehensive care to underserved communities. We are committed to makingi...  ...Ave, in San Marcos . Within the scope of practice, performing nursing duties following established policies, procedures and standards.... 

Helen Ross McNabb Center

Hamilton County Supportive Housing Team Leader Job at Helen Ross McNabb Center

Hamilton County Supportive Housing Team Leader Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work...

Andritz

Engineering Intern Job at Andritz

 ...we do! We are at the forefront of future engineering technologies, with solutions that ensure...  ...world we live in. The engineering intern position will be an active and equal partner...  ...Current enrollment in an accredited mechanical engineering or similar discipline postsecondary... 

Iowa Radiology P C

General/Dexa/Fluoro Technologist Job at Iowa Radiology P C

We are seeking a skilled and dedicated General Technologist to join our healthcare team. Iowa Radiology is a patient-centered practice that promotes a more compassionate approach to medicine. We provide our employees the ability to bring their authentic selves to work ...